Conquering the Calendar: A Step-by-Step Guide to Using Your Meeting Room Booking System
Hey everyone! Have you ever scrambled to find a meeting room at the last minute? It can be stressful, right? Luckily, meeting room booking systems like the Naso Room Manager and Liso Room Manager by Evoko make this a breeze. Let’s walk through how to use these systems effectively so you can easily secure a meeting space again.
Getting Started with Your System
First things first, get to know your meeting room booking system. Whether you’re using Naso or Liso, check out the device mounted outside the meeting room. These screens are super user-friendly and show everything you need at a glance. If it’s green, go ahead—it’s free! Red? It’s booked. So simple!
Booking on the Spot
Need a room right now? Both the Naso and Liso Room Managers allow you to book instantly. Just tap on the screen and book your time slot. It’s a real game-changer, especially if you’re rushing between meetings and need a space quickly. No more double bookings or interrupting someone else’s meeting!
Integrate with Your Calendar
One of the coolest features of these systems is their ability to sync with your office calendar. Naso integrates seamlessly with Microsoft Office 365, and Liso works great with platforms like Google Workspace. You can book a room from your Outlook or Google calendar—just set the time, pick the room, and it’s all synced automatically. Your meeting room booking system and your digital calendar are now best friends!
Booking from Your Desk or on the Go
Are you not near the meeting room but need to book it? No problem! You can use the Workplace app with the Naso, and with Liso, you can use the Get a Room app. Both apps are straightforward and let you book rooms from anywhere. Whether at your desk or on another floor, you can ensure you have a spot for your next meeting without stepping outside your office.
Manage Your Space for Co-Working
The Liso Room Manager is especially handy in co-working spaces. It helps manage meeting rooms and shared desks. This feature ensures that every inch of your workspace is used efficiently, making it perfect for dynamic, modern working environments.
Use the Overview Screen for Big Picture Planning
Do you need to know what’s booked today? Both systems offer an overview screen option that shows all the bookings for a floor or even an entire building. It’s great for receptionists or anyone coordinating multiple meetings. This way, you can see at a glance where and when spaces are available, helping you plan better.
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Keeping Track of Usage and Feedback
To make the most out of your room booking system, keep an eye on how often the rooms are being used and what the team thinks about the process. Both Naso and Liso allow administrators to view usage data and gather feedback. This information can help you understand if certain rooms are more popular or if changes need to be made to the booking process. It’s a great way to ensure your room booking system is constantly improving and meeting the needs of everyone in the office.
Customizing and Securing Your System
Remember, your meeting room booking system should work for you. With Naso and Liso, admins can easily manage locations, users, and rooms and even pull up analytics to see how spaces are being used. These systems aren’t just about booking; they’re about optimizing your office flow and security, ensuring your meetings are well planned and protected.
Wrapping Up
Whether you pick Naso with its cloud-based options or Liso with its self-hosted setup, using a modern meeting room booking system can improve the way you organize your workspace. Say goodbye to the old scramble for meeting spots and hello to a smoother, more organized way to handle business interactions. With these pro tips, you’re well on your way to mastering your meeting room bookings and boosting your workplace efficiency. Happy booking!